Disease Prevention and Control, San Francisco Department of Public Health

COVID-19 Vaccination Info for SF Healthcare Providers

vaccination
Go To SFCDCP.ORG COVID-19 Page For the Public
Go To SFCDCP.ORG COVID-19 Page For Health Care Providers
Go To SFCDCP.ORG COVID-19 Page For the businesses, employers and employees

COVID-19 Vaccine Quick Links

Websites With Additional Information

Information on COVID-19 Vaccination

Becoming a COVID-19 Vaccination Provider in SF

For general orientation and instructions see Health Advisory – Becoming a COVID-19 Vaccine Provider (12/24/2020).  But please note that some aspects have changed — see updates below.

Also, to stay up to date see CDPH California COVID-19 Vaccination Program communications.

CalVax has replaced COVID-Readi

The state has replaced COVID-Readi with CalVax as the enrollment system for providers seeking to administer COVID-19 vaccine.  Providers approved in CalVax will be able to “order” doses of vaccine each week. Please note that provider “orders” in CalVax are requests for vaccine, and those doses must be authorized by SFDPH before they can be shipped.  Authorization of those doses by SFDPH will depend on the total number of doses allocated weekly to SF by the state health department, and on the provider’s ability to vaccinate currently prioritized groups.

  • If you are already an approved provider in COVID-Readi, you do not need to re-enroll in CalVax. Your organization contacts (Part A contacts in your COVIDReadi application) will receive an invitation from an @salesforce email. You will be able to change your contact information and add locations in CalVax. If have not yet received an invitation (and believe you should have), please contact the COVID Call Center.
  • If you did not begin a provider application in COVID-Readi, and are interested in administering COVID-19 vaccine in your practice, please send an email to dph.doc.outpatientunit@sfdph.org.
  • For technical issues with CalVax, email Helpdesk.CalVax@calvax.accenture.com
  • COVID Call Center contacts:  email covidcallcenter@cdph.ca.gov or call (833) 502-1245 (M-F 9a-5p)
  • CalVax is hosting information sessions for providers.  19 Jan, 3 PM – 4 PM – Join Here / 20 Jan, 3 PM – 4 PM – Join Here / 21 Jan, 3 PM – 4 PM – Join Here / 22 Jan, 11 AM – 12 PM – Join Here

COVID-19 Vaccination Reporting Systems Update

CDPH has announced that the CalVax system is adding a module allowing users to schedule vaccination visits, record vaccination doses, and upload that information to CAIR.  Completion and rollout of the new module is expected soon. This will be a 4th method for entering COVID-19 vaccination doses (in addition to CAIR-enabled EMRs, PrepMod, and CAIR mass-vaccination module).  PrepMod will continue to be available as an option.

Vaccine Finder

Additional specifics on signing up with VaccineFinder, based on SFDPH COVID-19 vaccination team experience to date:

  • COVID-19 vaccination providers are required to report daily inventory to the national organization designated by CDC, called VaccineFinder. After enrolling in COVIDReadi, the CMO (or equivalent officer) listed in Part A of your COVIDReadi application should receive an invitation email from vaccinefinder@auth.castlighthealth.com that will be valid for 7 days. If you wish to change the email associated with your VaccineFinder account or add users, you can do so once your VaccineFinder account is active. Send a request to vaccinefinder@castlighthealth.com and covidcallcenter@cdph.ca.gov, copying the original recipient, and requesting the change.
  • If your organization has multiple COVIDReadi-enrolled locations, you will decide whether each location will be responsible for their own inventory or whether the organization will report on behalf of all the affiliated locations. This is a one-time decision and cannot be changed for the duration of the COVID-19 vaccination program.
  • VaccineFinder has indicated they currently have a backlog due high volume of requests. If your organization is scheduled to receive vaccine within the next few days, but has not yet received an invitation to register with VaccineFinder, we recommend that you email vaccinefinder@castlighthealth.com and eocevent522@cdc.gov (and cc our team at covidvax@sfdph.org so that we are aware) and note the date that you will receive your first delivery of vaccine so that VaccineFinder can prioritize your request appropriately.  Be sure to include your organization name, COVIDReadi ID, and VTrckS ID. If you do not know your VTrckS ID, you can request it from covidcallcenter@cdph.ca.gov.

Last updated 1/21/2021.  Shortcut to this page segment:  www.sfcdcp.org/covidvax-getready